JOB OFFER LETTER - NECESSARY OR NOT?

An offer letter is being given after a candidate has passed all the pre-employment screening processes. The job will be offered and it’s up to the candidate if he would accept it or not. Salary details, position title and agreed date of joining is reflected in the said offer letter.

Let it be clear per se that an offer letter is different from an appointment or contract of employment. As already mentioned, an offer letter is given to the candidate after the interview and selection and then, should the candidate accepts the offer, he would be provided with a contract/agreement or an appointment with all the entitlements and company basic rules therein.

Issuing an offer letter is very important as it gives confidence on the job confirmation. It may stop the candidate from applying to another company once he already accepted the job offer. However, there are instances when candidates retract what has already been accepted.

The answer to the question on whether it is necessary to issue an offer letter to the selected candidate or not, is YES, it is. Although not that really obvious, with the issuance of the offer letter, trust is its payoff. With such written confirmation, the candidate will not be ready to submit his resignation to his present employer, in case, he is currently employed.

Nobody has the confidence to accept an offer in a verbal way, hence, the need for a written job offer. However, it should be prepared with utmost care as the same data on salary, Position Title and other information will reflect in Employment Contract or Appointment.

SAMPLE JOB OFFER LETTER

Dear Mr. / Ms. .............,


It is with great pleasure to offer you the position of _____________, for which you have been selected after a thorough recruitment and selection process.

This job, as explained to you, is in the Salary Level ______ of our company. The compensation and other benefits that you would be entitled to are stated in the attachment of this letter. We request you to go through the same and return the enclosed duplicate copy of this offer letter in acceptance of the same.

Accordingly, we will arrange to issue to you a detailed letter of appointment on the date of your joining us, which we agreed between us will be any day on or before ________. ( Date of joining )

We look forward to having you in our team.

Congratulations and Welcome to  ______________! ( Name of Company )